Rolvair Autofill — Extension Privacy Policy

Last updated: 2026-07-29

What this extension is

Rolvair Autofill is a companion browser extension for the Rolvair web application. It fills in the name, phone, email, and (where you've generated one) cover letter or Q&A fields on supported job application pages, using data you've already entered into your Rolvair profile. It never submits an application on your behalf. Every autofill action ends with you reviewing the filled form and clicking Submit yourself.

Data the extension accesses

Data	Source	Purpose
Your name, phone number, email	Your Rolvair profile, fetched via your authenticated session	Filled into recognized form fields on the application page you're viewing
Your approved cover letter / Q&A text	Your Rolvair account	Shown in the extension popup for you to copy into the application, where the platform doesn't expose a plain text field to autofill directly
The application page's own form field names/labels	The page you're currently on	Used locally, in your browser, to recognize which fields correspond to name/phone/email — never sent anywhere
Which fields were filled (not their values)	Generated locally during autofill	Sent back to your Rolvair account so your application-tracking board can log that autofill was used on that job
A short-lived authentication token	Your active Rolvair web session	Used only to call your own Rolvair backend on your behalf; never sent to any third party

What the extension does NOT do

It does not read, log, or transmit the full content of any job application form.
It does not click Submit, Apply, or any equivalent action. There is no code path in this extension that dispatches a form submission — only your own click does that.
It does not sell, rent, or share your data with advertisers or any third party.
It does not use your data for any purpose beyond the autofill and application-tracking features described above.
It does not run on any site other than the specific job-application platforms it's built for (Greenhouse, Workday, iCIMS, SmartRecruiters, Lever, Ashby) plus a page you've explicitly invoked its "Analyze & Autofill" button on.

Where your data lives

Your profile, resumes, and application data are stored by the Rolvair backend, not by this extension. The extension itself only holds, in your browser's local extension storage: your authentication token; your profile basics (name, phone, email), so that autofill still works when you open a supported application page directly instead of starting from a Rolvair job page; and the most recently "armed" job's autofill payload (cleared when you arm a new one).

Permissions this extension requests, and why

Host permissions for Greenhouse, Workday, iCIMS, SmartRecruiters, Lever, and Ashby domains, plus Rolvair's own backend domain: required to run the autofill content scripts on those pages and to call the backend API.
storage: to hold your authentication token and the currently armed job locally.
scripting / activeTab: to run the "Analyze & Autofill" heuristic matcher only on the tab you explicitly click the button on — never automatically, never on tabs you haven't chosen.
tabs: to open/focus the correct application tab when you arm autofill from the web app.

Changes to this policy

If what this extension collects or does changes, this document will be updated and the "Last updated" date above will change accordingly.

Contact

Questions about this extension's data practices: reach the developer through the Rolvair web application's own support channel.